Important information

This site uses cookies to store information on your computer. By continuing to use our site, you consent to Steel Media's privacy policy.

Steel Media websites use two types of cookie: (1) those that enable the site to function and perform as required; and (2) analytical cookies which anonymously track visitors only while using the site. If you are not happy with this use of these cookies please review our Privacy Policy to learn how they can be disabled. By disabling cookies some features of the site will not work.

BizXpenseTracker - Expense, Mileage & Time Tracking

BizXpenseTracker - Expense, Mileage & Time Tracking
Download on the AppStore Click here to request a review of this app

  • App Store Info


BizXpenseTracker is your ALL-inclusive app for tracking and reporting Expenses, Mileage and Time. With ease, you can create beautiful, finished PDF reports using one of the over dozen templates supplied or create your own. Get organized in 2015!

July 2014: COLOSSAL UPDATE- numerous customer requested enhancements! Keep track of the three most VITAL business data all in one app; expenses, mileage and time worked!

BizXpenseTracker is an app favorite helping users since 2008 and continues to be noticed by reviewers and users alike.
* Apple named BizXpenseTracker "Noteworthy"
* Selected as a "very useful app" by Apple in: Apps for Business
* Inc. Magazine Recommended

WHY BizXpenseTracker IS BETTER
* Elegant user interface
* The most powerful and flexible Reporting features available
* Organize your entries into logs for maximum ease of use
* Quick and easy on-screen filtering to get the most from your tracked data
* Unique File Linking feature allows you to link files received via email

* Completely customize your app and make it your own
* Record your entries with easy to use screens that show your frequently used items
* Customize categories and sub-categories
* Custom keyboard entry with calculator functions
* Smart functions to make data entry FAST (i.e. For each category, the last payment type is remembered)

* The most flexible and powerful reporting available
* Choose the attractive PDF format or CSV for importing into Excel
* Email your reports and photo receipts
* Export your reports to Dropbox, Box or directly to your Mac or PC via a wi-fi connection
* Include photo receipt images in the same file as the PDF report
* Accountants love our templates because they provide all the key information needed

* Capture multiple images per entry
* Easily Crop images
* Zoom and scroll images
* Geotagging of photo receipts

* The MOST extensive set of preferences available
* Show those fields you wish to use and hide those you do not need

* Sort entries by “Date,” “Category,” “Payment Type” or “Client”
* Extensive on-screen filtering to find out exactly what you need to know
* Filter by Date, Client, Merchant, Reimbursable and MUCH more

* Track mileage the way you want
1. LIVE mileage tracking - the app will track your every move
2. Enter Start/Stop odometer reading
3. Enter the start address and end address and the app will determine the travel distance
* If using odometer, remembers last stop mileage and pre-fills start.
* Mark an entry as round trip
* Remembers Frequent trips which can be quickly selected from the QUICK menu
* Supports Multiple Vehicles
* Miles or Kilometers

* Create custom rates using one of three different rate types
1. Hourly
2. Per Visit
3. Per Day
* Auto calculate overtime worked
* Further categorize your time: “Work”, “Vacation”, “Sick” or “Other”

* Per Diem Support
* Ability to email database settings to others in your company (without sending your entries)
* Support for Commuter mileage

* Supports ALL major currencies
* Extensive support for VAT

* Backup your data to iCloud, Dropbox, Box or directly to your computer via a Wi-Fi connection
* Set backup to “Automatic” when using iCloud so your data is always safe
* Ability to set password to access app

* App offers unique and powerful add-ons if you wish to further expand the power of the app
* Create your own templates for creating PDF reports to match your company's requirements
* Keep all of your iOS devices in sync via iCloud or Dropbox

Continued use of GPS running in the background can dramatically decrease battery life.

Questions/comments? For a fast reply, email us at: [email protected]

We pride ourselves in providing excellent customer service. If you need assistance, always feel free to contact us.

What's New in Version 9.20

9.2 * Backup and Export support iCloud Drive

9.11 * Fixed report preview on iOS 8
* Improved device sync

9.1 - iOS 8, iPhone 6 and 6 Plus savvy

*** COMPREHENSIVE UPDATE *** Version "9 Point 0"

There are so many enhancements and improvements making this our most substantial & powerful version to date. Here is a preview:

* Save frequent entries for "QUICK" data entry
 (select from Quick menu for one step completion)
* On-screen sort by even MORE fields (description, merchant, project, location
* Save frequent on-screen filter settings

* Create sub-categories for the "Mileage" category
* Create sub-categories for the "Income" category
* Create sub-categories for the "Time" category
* Re-order sub-categories now

* More fields to filter by (both on-screen and reports, including filtering by category)
* Greatly improved passcode screen - use numeric keypad or alpha keyboard
* Skip passcode entry if returning to app within 30 seconds of leaving
* New "Gallons" field when recording Fuel entries
* New "Invoice" field for logs
* Enhanced File Linked - link to ANY file in your Dropbox within the BXT folder

* Dropbox backup now automatic
* Specify an ANY individual Category as a column for CSV reports ( nice! )
* Save CSV export fields on a per log basis

* Many new exportable fields for CSV reports
* New 2-level sorting for Reports (i.e. Group by Client - by Date)
* Respect custom order of categories when creating reports
* Several new PDF templates (i.e. Time & Expenses and Time, Mileage & Expenses)
* PDF reports respect sub-categories
* All photo receipts are now saved in a reduced file size to save on space without any loss of fidelity of the images (one does not need a 2 megabyte file of a photo receipt)
* New preferences for start/stop date for new logs
* Duplicate function more flexible (prompts with options)
* Default Project per Log

* Default Client per Log

* Default Mileage Allowance per Log

* Photo cropping enhanced
* Mileage - auto pre-fill From with last To
* Mileage - new Return function from Options menu (quickly create a return leg)
* Toll entry - now supports Round Trip button
* New Receipt Number field and MANY new options for naming receipts
* Assign your own custom name to emailed/exported report
* If using Employee field, will show in Expense entry too (not just Time entry)

* Restore via email
. Email your backup and then restore from within Email app. Supports zip files
* Calendar picker now allows jumping to previous/next year (tap on month)

* When returning to Log View, remembers last scrolled location
* Search now supports by client name, client title and client company

* Many new defaults for Log dates (used when creating a new log)

* Duplicating log preserves log image

* Log images now backed up
* Import client list from a CSV file

* Ability to mark a client to not be included in Client list

* Preference to use Invoice number field for log

* Preference to show only Tasks for selected Client
* Preference to remember "To" location for a client (once client is selected "To" will be auto-filled)
* Preference to disable app badge for incomplete items
* Preference on how to annotate photo receipts PDF file (now include a date "bubble" in addition to receipt number)
* Preference to pre-fill full address for Location field, not just city
* Preference to use Bold font for keyboards

* Sync Exchange Rates (when used with optional Device Sync)

* Sync Groups (when used with optional Device Sync)

* Location Awareness for Merchants (with optional Location Awareness add-on)
* Numerous enhancements to Custom Reports add-on (i.e. ability to shade fields, additional fields)
* Numerous user interface changes throughout the app

Thank you to all our customers for your excellent suggestions! We tried to include as many as possible.
If you have a suggestion, please email us for potential inclusion into future releases

** Also check out our many new help videos in the Support section of our website


Screenshot 1 of 10 Screenshot 2 of 10 Screenshot 3 of 10 Screenshot 4 of 10 Screenshot 5 of 10 Screenshot 6 of 10 Screenshot 7 of 10 Screenshot 8 of 10 Screenshot 9 of 10 Screenshot 10 of 10